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If you haven’t found an anomaly in the books at the final hour and had to scramble to correct it – are you even a bookkeeper?
Even the best bookkeepers can have small – but significant – errors slip through until right before deadline. In fact, with more business owners managing the books themselves, this can happen more frequently. Month-end, BAS and TPAR lodgement, End of Financial Year can be stressful enough for bookkeepers, without knowing you might find some nasty surprises courtesy of your client’s ‘less than professional’ reconciling.
However – where there’s a problem, there’s a solution and that’s exactly what we work on here at XBert HQ. We’re dedicated to making work life easier for bookkeepers. Built with bookkeepers, for bookkeepers there are two major automation opportunities that help you free up time, save your sanity and ensure you’re delivering the best service possible to your clients.
If you’re still manually doing your ABN and GST checks – it’s time to rethink. Not only will you save time (and your sanity) – you will remove the margin for human error. Nicole Lynch of Streamline Management explains:
“One of our client’s had a supplier that changed hands during the year. The business name stayed the same, but the ABN and GST status changed. Because the business name hadn’t changed there weren’t any alarm bells. It wasn’t until we prepared the TPAR and double checked the ABN we realised what had happened and so the race was on to create a second contact, reassign the transactions and change the GST coding.
“XBert now alerts us to issues like that as they happen, so we can address it right away and know when we get to year end everything is correct.”
XBert’s advanced attachment parsing functionality unlocks information from bills, invoices, receipts and other attachments in Xero to enhance our risk alerts related to ABNs, GST status and cancelled business registrations. This means Nicole and her team can be confident knowing any payments made matches an active registered entity, whether it be a trust or other associated company, and that GST is paid only to those eligible to charge it.
XBert also double-checks the data added to Xero by paper and electronic document readers, giving the team an extra level of protection for their business. On top of that, XBert cross-checks the data extracted from other sources and Xero contact records to confirm that matched transactions follow past behaviour for that contact. This means the team are also alerted to any unusual activity and can either resolve it by fixing the error or file it away if the transaction is correct.
A mental checklist doesn’t constitute an efficient process. To ensure month-end and other deadlines run smoothly, it’s important to have a system that has clear, precise and trackable. Having visibility across workflow allows you to say on top of workloads, know if anything is falling behind or has been missed and whether or not there is going to be bottlenecking come deadline time.
“With XBert, clients and myself have streamlined our processes. I have full visibility across the entire practice and have peace of mind that we are providing an excellent standardised service.
“We set up Template Tasks to further improve and standardise internal workflows. The AI risk alerts, especially GST registrations and duplicates, automate time-sapping manual checks and the dashboards tell us what’s in the pipeline, and where to invest our time.”
Working with the correct tools in your business means smarter, more effective work and delivery. It doesn’t matter what niche market you’re in or what the scale of your business is – if you’re an accountant or bookkeeper, XBert has been developed specifically to help you.
With our AI auditing, task and process automation and analytics, XBert is the only tool for the industry that combines all the necessary functions for a smarter, streamlined practice workflow.
Why would you use just a task tool when you can have AI-audit, analytics and BI reporting built-in?
Find out how XBert can revolutionise your business by starting your free trial today.