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How using AI Audit and automation will help grow your bookkeeping practice.

by XBert Team ~ 3 min read

Bookkeeper looking to grow and scale their business should look into AI Audit and automation

We get it: change can be scary and implementing new technology can seem like a tough task. But if you’re looking to scale your bookkeeping business in a sustainable, seamless way – then you have to consider your options when it comes to AI Audit and task and process automation.

There’s no denying it, the futures of bookkeeping and machine learning are inevitably linked. The repetitive tasks of bookkeeping and auditing the perfect place for AI solutions to be integrated. And embracing tech solutions to help you level up in your professional services is not just smart, it’s lucrative.

AI Audit: a safety net for data integrity

Despite early concerns bookkeepers and accountants could lose their relevance to robots; it seems the opposite is true. AI and machine learning have allowed bookkeepers to evolve their professional services, moving from number-crunchers and data entry professionals to trusted advisors. They’re able to use technology to add value to the profession and their clients.

No longer do bookkeepers have to waste non-billable time checking work or their team’s work. Smart AI and machine learning will even start to reduce manual tasks by flagging issues and inconsistencies in the data as they arise. This all but eliminates the headaches of discovering inconsistences and errors on BAS, TPAR or EOFY deadlines.

What's more: you can keep your headcount low, like Trina Dando, who uses XBert's AI Audit.

"I currently have a Part Time employee but I don’t need another one for some time, because of the work XBert helps me get done."

Standardised, scalable business practices.

It’s hard to grow and scale your bookkeeping practice if you’re working from complicated spreadsheets and checklists as long as your arm. AI and machine learning is a simple way for you to streamline, standardise and automate your processes, tasks and schedules.

Not only does this drastically reduce your manual tasks, it also removes the margin for error or miscommunication, increases productivity and ensures a standardized offering of services for all your clients. This is important if one of your business goals is to grow your client base (and essentially your team) as it provides a clean and simple way to onboard new employees and clients.

Jolene Lutman outsources work to offshore staff and using XBert's task and process automation has revolutionised the way she manages her team.

“XBert has given me the reassurance that tasks are being managed and work prepared consistently for all clients, irrespective on which staff member works on the client."

Reduced your risk and liability.

Artificial intelligence and machine learning is being used in many ways to help bookkeepers reduce risk and liability not just for their clients, but their own businesses.

As the volumes of online transactional data increases, so does the potential for fraud, manual accounting error and dishonest payments. This has made compliance a lot more complex – but AI can review the data at speed, in almost real time. Detecting anomalies like duplicate invoices or bills, unusual spending, billing or transactions, GST anomalies, coding errors, ABN checks – these all save a bookkeeper time and money.

Ways bookkeepers can use AI and machine learning: • Use and check the data • Reports actions that might not be right • Obtain authorization of changes and payments

Analytics & Reporting

Using an AI Audit and machine learning tool means you can take large and complex data sets and make high-quality predictions from that data. This is a game changer for advisory in any bookkeeping practice. A bookkeeper is no longer a simple data entry professional, they can play a more advisory role. Think one click reports on your client’s business health, with shareable links to send through to them for overview. This will change the game for your relevance, value add and help you open meaningful conversations with your clients.

What’s more, having quick access to analytics and reports on client files is changing the way bookkeepers bill clients, manage their time and run their day-to-day. Whether it’s checking a new client’s file health so you can onboard (and charge) in an appropriate manner, or finding meaningful insights to share with your clients about their business – it’s a win/win.

Where to next?

XBert has set out to be the most exciting and comprehensive task management and data integrity tool available and we work closely with our users to ensure that happens.

With more than 55 XBert AI-Audit risk alerts live right now (and more being developed all the time) you will rest easy with less manual tasks and rework, knowing your data is accurate and the books are the cleanest they've ever been.

Our integrated task and process automation will help you reduce your manual tasks, manage your team more efficiently and never miss a beat.

If you're looking to scale your business, find efficiencies, manage more clients and have full visibility across your team - then you need XBert in your life.

Discover what XBert can do for your business by starting a free trial now.