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An added layer of protection for automated attachment reader apps against ABN and GST errors

by XBert Team ~ 5 min read

XBert's AI analyses attachments in Xero and checks data from automated expense and document readers to protect you against ABN, GST and cancelled business risks. Spot errors early, save money and ensure accuracy for better business decisions.

XBert's AI-powered business alerts are now more powerful, unlocking information from bills, invoices, receipts and other attachments in Xero to enhance our risk alerts related to ABNs, GST status and cancelled business registrations. You'll be confident knowing any payments made matches an active registered entity whether it be a trust or other associated company, and that GST is paid only to those eligible to charge it. XBert also double-checks the data added to Xero by paper and electronic document readers, giving you an extra level of protection for your business or your advisory clients' businesses.

Exciting things are on the way driven by our advancements in AI for attachment parsing. We're working on alerts for banking and invoice fraud risk, when contact records need updating, if an ABN is different to what's on your contact record, if an ABN is used against multiple contacts or has changed since the last bill or invoice. We're also developing automation processes that will eliminate the laborious task of manually updating contact records.

While XBert has your back, reduce the worry and work of bookkeeping and compliance, and focus your efforts on business growth and satisfaction instead.

XBert automates manual bookkeeping checks by auditing and analysing your Xero accounting software data to find potential errors, anomalies, patterns and unusual activity before it's too late. XBert also continually monitors the Australian Business Register (ABR). When you know the correct Australian Business Numbers (ABNs) for an entity, you can confirm active or cancelled business registrations and the GST status of suppliers and customers.

XBert sits across your business app ecosystem analysing Xero files, government business registers and data from automated document readers and management tools. XBert helps ensure your bookkeeping is accurate and up to date so you can save money and a lot of hassle, and make smarter business decisions.

Forget manual checks, load your attachments into Xero and let XBert do the rest!

Powering up your smart alerts

With our advanced attachment parsing functionality, we've made our alerts even more powerful when it comes to safeguarding your business.

At XBert, we enjoy working closely with customers on the development of new features and alerts. They told us they wanted this, so we jumped to work and made it happen! Don't worry if you're not based in Australia, we're busy setting this up for your region's tax rates and business registers, and it will be available soon.

Automated document reading and entry software has done wonders to extract information from receipts, bills, invoices, statements and other financial documents, eliminating data entry, and facilitating paperless workflows. These apps scan electronic and paper documents converting information into data that syncs with accounting software and gets matched to transactions.

But, XBert goes further, cross-checking the data extracted other sources and Xero contact records to confirm that matched transactions follow past behaviour for that contact. You're also alerted to any unusual activity and can either resolve it by fixing the error or file it away if, in this instance, the transaction is correct.

No ABNs on your contact records? No worries

XBert's AI engine scans attachments like bills and invoices added manually or automatically by apps to Xero for ABNs and alerts you when there's an issue. The attachments are the origins of information, ABNs the source of truth and XBert validates it all for you!

Contact records aren't always reflective of government business registers; often trading names are used rather than registered entity names and ABNs aren't added.

Now, XBert double-protects you by cross-checking and comparing the information coming into Xero rather than relying only on what's already there and on contact records, which may be outdated or incorrect.

Use XBert to keep your contact records up to date and minimise cash flow problems due to delayed invoice payments or damage and associated high risks from trading with unregistered businesses.

XBert Blog InPost Images XBert LargeGST NoABN Risk

Typo, boo-boo or fraud – Discover it early!

Even small mistakes can mean big money losses for your business, or your clients' businesses if you are a bookkeeper. Those mistakes may get repeated and take time to fix. In the meantime, cash flow is impacted, and in the worst cases, that mistake money is gone for good!

Businesses can change their GST status at any time as they either fall below or move above the threshold. Businesses can also cancel their registration at any time.

It's never been tougher to be in business, and business owners, finance teams, bookkeepers and advisors are under an immense amount of strain. Everything is changing so quickly, and positive cash flow for most has disappeared. Working days are long, and people are scrambling to adapt and pivot operations, plus, there are the additional stressors of a global pandemic: health and wellbeing effects, remote working, homeschooling and restrictions on socialising, sport, entertainment and travel.

Under these pressures, people are more likely to be distracted, make mistakes or miss something.

Whoever's responsible for the business' books could make a typo when entering data or an ABN, add GST to a bill or invoice when it shouldn't be there or allocate a wrong account code to transactions that then has tax implications. Your business may also be the victim of fraud with someone charging GST when they're not registered to charge it, deliberately providing an incorrect ABN or continuing to trade as a cancelled business.

XBert automatically alerts you to errors, and by continually monitoring the ABR, you'll know if there are any issues related to the ABN, GST status or businesses registration for a contact. You'll save money and time that is better spent elsewhere.

XBert Blog InPost Images XBert GST ABN Risks

Peace of mind and knowing the information is right

Add attachments to Xero so XBert can do the hard work and protect your business by analysing and comparing your Xero files, business registers and the data from automated document reader apps. You'll have confidence knowing that XBert will find GST, ABN and cancelled business risks before it's too late and can say goodbye to wasteful manual checks.

Use XBert to keep contact records up to date, ensure accuracy of your bookkeeping and make informed business decisions. For those of you who aren't Australian-based, we're working hard to get this integrated with your region's tax rates and business registers and hope to bring it to you soon.

To further streamline your bookkeeping workflows, save you money and keep you a step ahead in business, we have big plans for our attachment parsing. We'll capture information such as business addresses, email addresses, bank accounts and phone numbers to create new XBert alerts like banking and invoice fraud risks. Stay tuned for more exciting announcements.

Special discounts during these challenging times

During these challenging and uncertain times, we've extended our free trial to 90-days for single business subscriptions.

If you're a bookkeeper, accountant, advisor, franchise or owner of multiple businesses, XBert CONNECT is XBert at scale. XBert CONNECT delivers all the benefits of XBert plus extensive AI-driven process workflow management and collaboration tools to monitor and manage multiple organisations efficiently from one place. Load as many Xero files and invite as many people to your XBert CONNECT account as you want, including your advisory clients.

We have a tailored partner program where we work with you to set up process management flows and have catch-ups to ensure you're getting the efficiencies you need and meeting your goals. To request more information, please email us at and tell us a little about your practice, team and clients.

XBert is an easy-to-use, powerful Xero add-on for business owners, finance teams, bookkeepers and accountants to stay a step ahead in business.

If you're serious about business success, sync your accounting data with XBert. In minutes, you'll know the amount of money at risk and how to prevent losing it.

You can book a demo or start your FREE trial now!

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